Monroe Town Board of Trustees
Minutes of Proceedings
January 21, 2021
The Town of Monroe held their regular
meeting January 21, 2021 at 7:30 P.M. President Melloon called the meeting to
order and roll call was taken. Present were Brad McCoy and Troy Melloon.
President Melloon asked for any
corrections or additions to the agenda, McCoy added shoveling walks to new
business. McCoy made a motion to adopt the amended agenda, seconded by Melloon,
motion carried.
The December 2020 financial report was
read by Ron Grennell. A motion was made by McCoy to accept the financial
report, seconded to by Melloon motion carried.
The meeting minutes from the December 10,
2020 meeting were read and discussed. Motioned by McCoy, seconded to by Melloon
to accept the Minutes. Motion carried.
Ron Grennell made a statement thanking everyone
that came out to vote during the recall election. He stated that out of 97
registered voters 60 participated. He noted that there was a mistake made in
the paper, it was reported that 90 people voted instead of 60. He stated that
he would appreciate it if the paper would make a correction.
President Melloon made a statement that
some people had an issue with the way the election was being run and that the
finance officer had several harassing phone calls. He stated that any communications
need to be by letter or e-mail. He had also received harassing calls and this
needs to stop. Communications could also be between their lawyer and the city attorney.
The meeting was opened for Public Comment
by President Melloon.
Mike Feste – commented that the
information he had requested was a list of who voted and not how they voted. He
received this information from the courthouse.
Wendy Feste – commented that people were
parking too close to the intersections again and she was worried about safety. McCoy
responded safety is an issue for him too and that they would go knocking on
doors to get it cleaned up.
OLD BUSINESS
City office – options were discussed, and
no decision was made at this time.
125th Fund – Ben Biel asked if the original
$5,000.00 had been loaned or given to the 125th committee. The
finance officer responded that it was a loan. The meeting minutes between 2011
and July of 2020 did not state that the money had been repaid or forgiven by
the town board. Ben wanted to know if the committee was going to repay the loan.
The finance officer replied that it was a decision that the board was going to
have to make. He stated that Brad McCoy was accused of stealing the money and co-mingling
it when if fact it was the city’s money. The finance officer stated that he was
told by the auditor that because the bank account was opened using the city’s
EIN, that any money in that account should have been returned to the general
fund after the event.
NEW BUSINESS
Sand – McCoy made a motion to purchase
12 tons of sand with salt, seconded by Melloon motion carried.
Stop sign – the stop sign on west
street is missing and will be replaced.
Cost of Election – per the finance
officer the cost of the recall election is currently $537.68 this included the
ads in the paper, payment to the election board, and lunch for the election
board.
Mike Feste – asked where the fees came
from. He stated that $7.00 per page was too high. President Melloon said that
the fee would be changed, and a refund would be issued.
Wendy Feste – asked about zoom
meetings for people that have trouble standing. President Melloon stated that accommodations
could be made for her. Brad McCoy stated that zoom meetings were not possible
until internet is installed at the community hall. Zoom meetings will be added
to the February agenda.
Shoveling walks – it was suggested that
the snow removal team needs to clear the walks around the hall and the fire
department doors.
Utility Bills – Motion was made by
McCoy to have the Xcel Energy and Northwestern Energy bills paid by auto pay,
seconded by Melloon motion carried.
Bills presented for payment: Maggie DeWitt $150.00 (election),
Jesse Paschal $150 (election), Cindy Melloon $150 (election), Addy Disposal $751.00
(Dec pickup), Troy Melloon $46.17(pr), Brad McCoy $46.17(pr), Dave Kleinsasser
$189.31(pr), Ron Grennell $161.61 (pr), Robin Dykstra $184.70 (pr), Nate Buskohl
$323.22 (pr), Xcel Energy $488.72 (street lights), New Century Press $105.88
(ad’s), Northwester Energy $88.28 (hall heat), State of South Dakota Dept of
Legislative Audit $2235.00 (audit), SD Federal Property Agency $1949.50 (sander
& tools), Lake Time Steakhouse $48.00 (election lunch).
Executive Session – was called by president
Melloon.
City Salaries –
Council Members: regular meeting $100,
special meetings $40, general labor $10/hr.
Finance Officer: $350 monthly, special
meetings $40, elections $150.
Sewer Operator $50/week.
Snow Removal Team: starting wage
$12.50/hr, each consecutive year is an automatic $1.00/hr raise, maximum rate
is $20/hr.
Dave Kleinsasser @ $17.50/hr, Troy Melloon
@$17.50/hr, Brad McCoy @ $15.50/hr, Mike Kiggins @ $14.50/hr, Curt Wiens @ $13.50/hr,
Scott Person @ $13.50/hr, Lenny Ortmann @17.50/hr, Nate Buskohl @12.50/hr.
Maintenance Person: wage follows the same
scale as snow removal. Maintenance hours maximum per month is 15 hours, in
order to pay more than 15 hours a council motion will be required.
Mosquito Straying: $40 per spray.
Motion was made by McCoy to adopt the 2021
salary policy, seconded to by Melloon, Motion carried.
The next regular meeting will be February
18, 2021 at 7:30pm.
McCoy made a motion to adjourn, seconded
by Melloon, Motion carried.
President Melloon adjourned at 9:27pm.
Minutes transcribed from audio recording
by Ronald Grennell.
